Fast & efficient
pre-arrival
Port Mate
Built for short-sea rhythm. Low bandwidth. Offline-ready.
On a busy ship, routine should run smoothly. Short-sea calls come fast: quick turnarounds, familiar waters, tight windows. Port Mate fits that rhythm. It prepares your pre-arrival pack in one clean flow, reuses what repeats, and sends it straight to your agent. Fewer errors. Faster submissions. 24/7 support.
Easy to use with an intuitive interface, with reuse and validation to minimize mistakes
Saves time by reducing admin on board, reusing up to 80% of data for efficient port calls
Works without a connection – the offline module keeps admin running and syncs once back online.
In Practice
From form chaos to one flow.
Routine made effortless
How it works
Edit your vessel particulars once, re-use 80% of the data
The port overview for all voyages provides clarity
Our checklist walks the Master through the port call
Signature and Stamp: Always compliant
Customers using Port Mate
Trusted by maritime professionals across the industry
Amasus
Stolt
Thun Tankers
Sirius Shipping
Royal Wagenborg
Eemswerken
HJH Shipping
Arklow Shipping
Harren
Rederi AB Älvtank
Karl Meyer
Pot Scheepvaart
CST Shipping
Carisbrooke
Fonnes Shipping
Port Mate helps me save a lot time preparing port calls. Being on a chemical tanker in short sea trade with 2-3 port calls a week, it makes a huge difference. Fast and accurate support on top!
Captain Christian Horsted
The program helps us doing our port calls faster and easier than our previous system.
Captain, Thun Gemini, Anatoly Fedotov
The story behind the product
Interview with the founder of Port Mate
Want to see the full interview? You find it here.
Contact us
Get started with
Port Mate
FAQ
Want to know more?
Find answers to the most common questions about Port Mate – whether you’re just getting started or want to know more.
It sounds nice, but how does Port Mate work?
Port Mate is an online application with one account per vessel. During setup, all vessel details are entered once and then reused for every port call. The Master simply logs in, adds the voyage-specific data, and Port Mate generates the required forms.
Documents are sent directly to the agent — and the job is done in under 20 minutes.
Is it user-friendly?
Yes. Captains rate Port Mate’s user-friendliness 9 out of 10 — but the real proof comes when you try it yourself. Contact us for a demo.
What is the time saving on average?
With Port Mate a Master can fill and sent the forms on average up to 7,5 times faster than when he or she does it manually.
How is a port call done in practice?
Port Mate prepares the official local forms and sends them directly to the agent of your choice. The Master just adds voyage-specific details, and an email with all documents goes out automatically — with a copy sent to the Master.
Which data will be re-used?
Port Mate aims to follow the report only once. Therefore, it tries to re-use every single data element. I.e. Voyage & crew list data and vessel settings information will be re-used for the next port call. On average, 85% of all data elements will be re-used in all successive port calls.
Can I sign the documents?
Yes, Port Mate has the option to digitally sign or stamp the documents. Of course, it is also possible to print the forms and sign them manually the old fashioned way.
Can I print the pre-arrival forms?
The local pre-arrival forms will be generated by simply clicking on ‘preview port call’. Another possibility is to print all the documents that are sent in CC to the Master’s e-mail address.