Our promise:
Making Port Calls
Easier, every time
Digital Port Clearance
Port by port worldwide, digital port clearance is becoming the new standard.
Port delays can cost thousands of dollars per hour. CFARER eliminates them. As Singapore, Rotterdam, and major ports worldwide mandate digital clearance, the old 2-5 hour manual process is becoming obsolete – and expensive.
Begin automating your port clearance for the digital standard: instant submissions, zero redundancy, full regulatory compliance. Switch to CFARER and let your competitors fight paperwork.
In practice
Preparing port clearance documents now usually takes about 30 minutes or less, instead of many hours before. Port turnarounds are faster and safer now. Captains spend less time on port clearances. They get more time for their actual job – and for rest.
— Amasus Shipping
DIGITAL PORT CLEARANCE CUSTOMERS
Trusted by maritime professionals across the industry
Acta Marine
Anglo-Eastern
Arklow Shipping
Amasus Shipping
Antwerp Maritime Academy
Bolten
Briese
BW Gas
Eimskip
Euronav
Exmar
Fred. Olsen Windcarrier
Fugro
Gearbulk
Grieg Star
Hansa Shipping
Hapag-Lloyd
Hoegh LNG
Odfjell
OSM Thome
Polarcus
Royal Wagenborg
Sea Cloud Cruises
Uni-Tankers
Port clearance is no longer just about forms
Port clearance was largely a vessel-side task: prepare the forms, submit them to the port, and receive clearance.
Today, the reality is different.
Port clearance has become part of a wider operational and compliance workflow. This is one of the main reasons why shipping companies need a stronger platform foundation for what comes next.
Port clearance doesn't stop at the gangway
Port clearance information is increasingly needed beyond the vessel, including shore teams, compliance roles and reporting workflows.
Evolving regulatory processes
Authorities and port communities are moving towards structured digital processes and data-based submissions.
Connected operational workflows
Customers expect port clearance to work in sync with their operational environment through integrations with crewing and certificate systems, as well as fleet-level visibility.
How Port Clearance is evolving
Across all three of these shifts, the direction is the same: port clearance is evolving from a fragmented paper trail into a streamlined digital compliance process. It is laying the groundwork for broader operational connectivity. We see this shift in customer expectations, in emerging digital port processes, and in collaborations like the Digital Corridor Project of the MPA Singapore and Port of Rotterdam. Port clearance will increasingly depend on reliable data flows between vessels, shore teams, authorities, and the platforms connecting them.
It sits at the heart of where ship-shore operational connectivity is heading.
Two solutions to match your trading patterns
Two routesOne destination
Every trade has its rhythm. No matter if short-sea runs or deep-sea crossings, the goal stays the same: faster, safer port calls.
CFARER offers two digital clearance routes. Pick what fits the way you sail.
Port Mate - For short-sea operators
Low bandwidth. Quick to use. Built for everyday calls.
Coverage: 6,000+ ports (EMEA focus)
What it handles: Pre-arrival forms with guidance
Workflow: Send clean packs to your agent
Data: Reuse details, minimal retyping
Best when: Tight schedules, patchy internet
Navigator Port - For deep-sea fleets
Full compliance for complex routes.
Coverage: 13,000+ ports worldwide
What it handles: Pre-arrival forms with guidance
Adds: Port guides, Work & Rest hours, etc.
Workflow: End-to-end consistency across voyages
Best when: Multiple ports, larger crews
Slow clearance costs time, money, compliance and crew energy
Digital port clearance = positive ROI
Every minute at port has a price tag. Every hour doing paperwork means less time spent on ensuring compliant and safe operations.
Manual port clearance eats hours of time – sometimes up to 6 hours – per port call.
- With 50 port calls per year, this means at least 200 hours lost to admin.
- With a crew cost of ~$20/h, this means $4,000 per year, or more.
- Digitalizing saves 90% of this time.
With Digital Port Clearance, there is more time real work, onboard ensuring a more focused crew = compliant, safe operations.
Waiting at port is expensive. Our customers report saving time in port turnaround.
- with a daily vessel price of $50,000, being only one hour late, means $2,000 lost.
- One missed window can push you back hours
- With 50 port calls / year, a moderate 30 min saved / port, 25 hours are saved
This means $50,000 saved in turnaround costs. Leading to the possibility of more port calls and more revenue.
The cost of delay adds up fast:
- up to thousands of dollars / hour on a deep-sea vessel
- One missed window can push you back hours
- Fines for wrong or late papers add up fast
- Add-on risks: agent rework, lost slot exposure, crew fatigue
A few port calls with CFARERs digital port clearance solutions pays back.
That’s why maritime professionals worldwide trust us.
The people that are here to help you
Our experts
Behind every CFARER product is a crew that knows life at sea; captains, superintendents, and maritime software experts who’ve stood the same watch.
We understand the pressure of a port call and the need for tools that simply work. Also, our global support team is here 24/7 – ready to help whenever you need it.
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